Access Control & Permissions

Role-Based Access Control (RBAC)

The Knowledge Library implements comprehensive RBAC to ensure secure and controlled access to your data.

Access Levels

Configure who can access and collaborate on your libraries:

• Public: Open access to all users on the platform
• Workspace Level: Available to all members within your specific workspace/organization
• Individual Users: Granular control over specific user access within your organization
• Owner: Full administrative control and management rights

Managing Access

1. Navigate to your library's "Access" tab

2. Under "Manage Access", configure:

   • Access Level: Choose from Public, Workspace Level, or Individual Users
   • User Selection: When using Individual Users, add or remove specific users from your organization
   • Workspace Settings: For workspace-level access, all organization members gain access automatically
   • Collaboration Rights: Define what actions users can perform within their access level

3. Click "Save" to apply changes

Permission Types

• View Only: Read access to library content
• Contributor: Can add new content and modify existing items
• Administrator: Full control including access management
• Owner: Complete administrative privileges

Security Best Practices

Access Management

• Principle of Least Privilege: Grant minimum necessary access
• Regular Reviews: Periodically audit user permissions
• Role Segregation: Separate administrative and operational roles
• Access Logging: Monitor who accesses what content

Data Protection

• Sensitive Content: Use individual user access for confidential information
• Compliance: Ensure access controls meet organizational requirements
• Audit Trails: Maintain records of access changes and content modifications