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Collaboration Features

Sharing Libraries​

  1. Create or select your library
  2. Navigate to the "Access" tab
  3. Configure sharing settings:
    • Public Access: Make library available to all platform users
    • Workspace Level: Share with all members of your organization/workspace
    • Individual Users: Select specific users within your organization
    • Set collaboration permissions for each access level
  4. Save your settings

Access Level Use Cases​

Public Libraries​

  • Knowledge Sharing: Best practices, tutorials, and general resources
  • Community Content: Information that benefits the broader user community
  • Open Documentation: Public-facing guides and references

Workspace-Level Libraries​

  • Company Knowledge: Internal procedures, policies, and documentation
  • Team Resources: Shared tools, templates, and organizational information
  • Department Data: Information relevant to your entire organization

Individual User Access​

  • Project-Specific: Confidential project materials for selected team members
  • Role-Based: Information restricted to specific roles or responsibilities
  • Collaborative Work: Shared content for particular working groups

Team Workflows​

  • Public Libraries: Create open knowledge bases for community benefit
  • Workspace Collaboration: Enable organization-wide access to shared resources
  • Selective Sharing: Grant access to specific individuals for sensitive projects
  • Cross-Functional Teams: Mix workspace and individual access for different content types
  • Version Control: Track changes and updates across all access levels

Collaboration Best Practices​

Content Management​

  • Clear Ownership: Designate content owners and maintainers
  • Update Notifications: Keep collaborators informed of changes
  • Review Processes: Establish workflows for content validation
  • Conflict Resolution: Define procedures for handling conflicting information

Team Communication​

  • Usage Guidelines: Establish clear guidelines for library usage
  • Feedback Channels: Create mechanisms for user feedback and suggestions
  • Training Programs: Ensure team members understand collaboration features
  • Regular Reviews: Schedule periodic reviews of shared content and access permissions